When starting the event planning process it can be very overwhelming. Whether it’s a small party or a large wedding, it is so important to be organized. You will thank yourself for being so organized and detailed once things start piling up. This will also help keep you on track with your budget and deadlines.
Begin by starting a list of everything that needs to be done. Lists will be your best friend! The most important things are going to be:
– Guest List & RSVP’s
– Food & Drinks
– Vendors – DJ, Photographer, Florist, etc.
– Rentals or Paper Goods if needed
– Itinerary / Timeline
– Seating Charts
After having a list created, start a binder. I find that binder will keep you the most organized. Buy the binder dividers that have tabs and folders. These will help you label everything and keep your notes together. You will also need plastic sheet dividers to keep any contracts together and receipts. Keeping everything together will make it easy for you to go back and find exactly what you need.
Start your binder with a calendar and a checklist of the list you began with. Check things off as you go and write notes on what still needs to get done. Use the calendar to keep track of deadlines and appointments. Put dates next to everything so you know when they were done or when they need to be completed by. Label your divider tabs based off your list and create another notes page for each section. For example, for vendors create a page with all their information and any notes you might have to take. Keep track of when you spoke to them and what you spoke to them about. Write down how much you owe them, how much you’ve paid and any important deadlines you need to remember. Keep copies of any receipts and contracts. Do this for everything on your list and you won’t forget a thing!
If you are trying to stick to a strict budget, an expense sheet will also help you. Create an excel spreadsheet with all your costs. List everything you intend to spend money on and how much you would like to spend. This will help you stick to your budget. Once you have purchased an item or service, keep track of how much you spent on this sheet. You’d be surprised how much money this will help you save too! Once you see you’re spending too much on one thing, you can cut back on something else. Something like this list by Freebie Finding Mom works perfect. Click on the picture to bring you to the free printable. Feel free to also create one on your own and use this as an example.
Now go organize! You will thank yourself later!